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Trade Shows, Craft & Artisan Fairs Up To 106 Booths - Expo East & 4H Buildings

Features

  1. ADA Accessible
  2. Add'l Set Up/Tear Down Days (per day) ($550.00 Add-on)
  3. Bleacher Sections (each) ($45.00 Add-on)
  4. Campsite (per day) ($35.00 Add-on)
  5. Campsite Overnight Security (per hour) ($30.00 Add-on)
  6. Chairs (each) ($1.50 Add-on)
  7. Chalking Fee (optional) ($50.00 Add-on)
  8. Concessions Area
  9. Concrete Floor
  10. Easels (each) ($5.00 Add-on)
  11. Electricity (per plug) ($15.00 Add-on)
  12. Outdoor Food Vendors (per day) ($30.00 Add-on)
  13. Overhead Screens (each) ($30.00 Add-on)
  14. Parking
  15. Pipe & Draping (per booth) ($36.00 Add-on)
  16. Pipe & Draping (perimeter walls) ($636.00 Add-on)
  17. Podium With Microphone (each) ($40.00 Add-on)
  18. Portable Screen ($30.00 Add-on)
  19. Projector (each) ($50.00 Add-on)
  20. Restrooms
  21. Room Rental (per day) ($1,100.00 Add-on)
  22. Security If Alcohol Served (per man hour) ($30.00 Add-on)
  23. Sound & Lighting
  24. Stage: 4' x 8' Section (per section) ($30.00 Add-on)
  25. Stage: 6' x 8' Section (per section) ($30.00 Add-on)
  26. Table Cloths (each) ($5.00 Add-on)
  27. Table Skirting (each table) ($8.00 Add-on)
  28. Table: 8' Rectangular (each) ($8.00 Add-on)
  29. Table: 6' Rectangular (each) ($8.00 Add-on)
  30. Trees: 7' Lighted (each) ($5.00 Add-on)
  31. Water
  32. WiFi
  33. Wireless Microphone (each) ($50.00 Add-on)

By combining our Expo East Building with our 4H Building, we can offer you another great option for the more casual events.  The buildings are connected with an enclosed link.  This option can accommodate up to 106 booths, which includes a concessions serving and seating area. Capacity is estimated based on booth size of 8' x 10'. Please note that the addition of reception tables, stages, workshop or seminar areas, or larger booth sizes may further reduce the booth capacity.  These buildings have a combined 17,478 square feet.  Both are air conditioned with concrete floors.

Included in the $1,100 per day room rental fee are sound and lighting, WiFi, parking and restrooms. Set up times are free if done the day of the event.  Set up may be done the day(s) before for an additional fee of $550 per day.  Also included are two hours of tear down time on the day the event ends.  A charge of $50 per hour will be charged beyond the two allotted hours.  Tear down may be done the day following the event for an additional fee of $550 per day. Optional items and costs are listed above.

Table sizes include 8' rectangular (seats 8-10) or 6' rectangular (seats 6-8). Table skirting is available in black, navy or cream. Tablecloths are available in a wide array of colors. 

The Expo Center event manager will work with you and provide you with floor plan that will meet your needs. You may choose to mark off booth spaces in chalk, or have pipe and draping separating each booth.  If you desire, the Expo Center will mark off booths in chalk for a fee of $50.  Pipe and drape is available in black, navy or cream at the cost of $36 per booth.  You can also choose to use pipe and draping to line the walls of the venue, providing additional color and a more formal, warm environment.  All table and chair rentals to be used in booths must be done directly with the promoter.

Electricity is available for booth spaces at a cost of $15 per plug.  For food vendors stage outside the building (i.e. food trucks) there is a charge of $30 per day per vendor.  Stages and bleachers are available for workshops and presentations.  Overhead screens are available in the Expo East Building and portable screens are available in the 4H Building.

A campground is available for multi-day events.  Campsites, including electricity and water, are $35 per site.  Security is required for all overnight camping at the rate of $30 per hour.

Bar service and concessions are not included in the costs listed above.  No outside food or beverages are allowed.  The Porter County Expo Center requires security at all events where alcohol is served.  The number of security personnel will be determined by the event specialist.  The Porter County Expo Center reserves the right to require security at any event, solely at its discretion.  Security will be charged at the rate of $30 per man hour.

Dates and facilities are only guaranteed when a contract is executed and any necessary deposits are paid.  7% Indiana sales tax is added to all invoices.  Sales tax will be waived for non-profits who provide a copy of their IRS Determination Letter. Prices are subject to change.

The Expo Center provides a wide variety of bar service packages.  Our event specialist will work with you to choose a bar package that fits all of your needs and budget.  CLICK HERE for more information about our bar service packages.

Concessions are available only through caterers approved by the Porter County Expo Center.  All of our approved caterers are licensed and experienced, and they will work closely with you and the Expo staff to help create an exceptional experience for you and your guests.  Please contact them for menus and pricing.  CLICK HERE for information about our approved concessions providers. Outdoors concessions vendors are permitted at an additional charge of $30 for water and electric.

Are you ready to get started with your event?  The first step is to complete and submit an online Request for Proposal (RFP).  The RFP will provide us the initial information we need to determine date(s) availability and estimated costs.  Within three business days of the submission of the RFP, our event manager will contact you to discuss the options you have chosen, other services or options that you may desire, and to answer any questions.  After this follow up discussion, we will prepare an estimate for you.  Please note that submitting an RFP does NOT guarantee date availability or costs.  It is simply a tool we use to get your event planning started.  So, if you are ready to begin, just CLICK HERE to complete and submit your RFP.